Best Replies To Introduction Emails (3 Examples)

by | Jan 15, 2022 | Networking Guide

You’ve received an email introduction and now you’re ready for the next step! Our system has analyzed thousands of email replies, here are a few example responses that are similar to real emails that successfully landed meetings. Scroll down to the bottom to see why these emails worked!

Hi Michael,

Great to connect via Scranton Connect! I’ve heard really good things about Dunder Mifflin and would love to get to know you over a cup of coffee or zoom call.

Would you have some time over the next week or so? Here are a few potential times, however just let me know if there’s a better time not listed:

  • Tuesday (7/5) 1PM or 3PM
  • Friday (7/8) Anytime in the AM
  • Anytime via this link

Looking forward to it!

-Dwight K. Schrute

Bruce,

I believe we may have met briefly at the chamber event a few weeks ago. It would be awesome to chat a bit and see if there’s any way to be resourceful to each other.

I’m based in east Gotham and I’m usually pretty flexible every Thursday and Friday in the mornings. Would you have any overlap in your availability?

Cheers,

J. Gordon

Hello Pam,

I see you work for Dunder Mifflin. Do you know Kellie Kapoor? She works in customer service and is a longtime friend of mine.

Anyways, I would love to find some time to connect if you’re open to it. Would any of these times work for you?

  • Wednesday (1/5) 9:00AM or 11:30AM
  • Thursday (1/13) 4:00PM or 5:00PM
  • Friday (1/14) 8:30AM or 11:00AM

Happy to work around your schedule if none of those work. Hope to connect!

-Bob Vance

Summary

In summary, we’ve noticed the best email replies all contain a few common ingredients:

1. Established a connection or previous interaction with the other person

The first example email references “connecting via Scranton Connect”, the second example references briefly meeting at a chamber event and the third example references the recipient working for a company that the sender is familiar with. This helps to establish a sense of familiarity and provides context for the meeting request.

2. Expressed interest in meeting or chatting

All three examples clearly state that the sender is interested in meeting or chatting with the recipient. This shows that the sender is motivated to meet and wants to build a relationship.

3. Proposed specific times for the meeting or availability for scheduling

All three examples propose specific times for the meeting or provide their availability for scheduling. This makes it easier for the recipient to respond and schedule the meeting.

4. Showed flexibility in scheduling

All three examples indicate that the sender is open to working around the recipient’s schedule if the proposed times do not work. This shows that the sender is willing to accommodate the recipient’s schedule and makes it more likely that the recipient will agree to the meeting.

5. Used a friendly, informal tone throughout the email

All three examples used a friendly and informal tone throughout the email. This makes the email more approachable and less formal, making it more likely that the recipient will respond positively.